Which Team Should I Contact?

FAST: Financial Affairs Support Team

FAST provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences non-sponsored financial resources

FINANCIAL	PAYROLL
Provide balance reports (recons) on non-sponsored funds Assist in budget development and projections Fund type usage guidance Compliance Department Sales and Services (DSS) fund management Fiscal year-end close out of non-sponsored funds Departmental indirect cost (IDC) fund management GTRIP Returns	Provide Hiring Team with new hire information, and position changes Terminations Ad hoc and position funding changes Overpayments and off-cycle check requests Special pay and supplemental requests Ensure accurate payroll run Retire-rehire Summer faculty pay Assist with graduate student payroll planning

BSC: Business Services Center

The BSC processes financial transactions including, but not limited to, travel authorizations, reimbursements, UGAMart purchase orders, invoice payments, procurement card (PCard) reconciliations, payment requests, journal vouchers, and cash deposits.

FINANCIAL TRANSACTION PROCESSING	BUSINESS SERVICES
Travel authorizations Expense reports (travel and non-travel reimbursements) Invoice payments Payments to visitors Intra-university payments Scholarship Universe awards and stipends Petty Cash reconciliations and replenishments UGAMart purchase orders and requisitions Chemical order requests Procurement card (PCard) purchases and requisitions Cash deposits Credit Card payment deposits Invoicing for DSS services	Act as liaison between the department, vendors and various UGA business offices Works with REST and FAST to ensure compliance with funding restrictions Advises department on required documentation

FINANCIAL TRANSACTION PROCESSING

BUSINESS SERVICES

Travel authorizations
Expense reports (travel and non-travel reimbursements)
Invoice payments
Payments to visitors
Intra-university payments
Scholarship Universe awards and stipends
Petty Cash reconciliations and replenishments
UGAMart purchase orders and requisitions
Chemical order requests
Procurement card (PCard) purchases and requisitions
Cash deposits
Credit Card payment deposits
Invoicing for DSS services

Act as liaison between the department, vendors and various UGA business offices
Works with REST and FAST to ensure compliance with funding restrictions
Advises department on required documentation

Hiring & Personnel Team

The Hiring & Personnel Team provides operational support to units in the areas of personnel by processing actions using appropriate systems such as UGAJobs and USGConnect.

HIRING AND PERSONNEL
Process all Student Assistant, Graduate Assistant, Temporary Hourly, and Staff hiring transactions. Create and update position information Create postings in UGAJobs Submit Hiring Proposals Assist departments with position descriptions, position types, and position categories (BCAT’s) Assist with departmental searches Initial position funding for new employees Visa Processing for all faculty, staff, and visitors

HIRING AND PERSONNEL

Process all Student Assistant, Graduate Assistant, Temporary Hourly, and Staff hiring transactions.
- Create and update position information
- Create postings in UGAJobs
- Submit Hiring Proposals
Assist departments with position descriptions, position types, and position categories (BCAT’s)
Assist with departmental searches
Initial position funding for new employees
Visa Processing for all faculty, staff, and visitors

REST: Research Enterprise Support Team (Pre – Award and Post-Award)

REST PRE-AWARD FACULTY RESOURCES

REST provides pre- and post-award contracts and grants support for the principal investigators in the Franklin College of Arts and Sciences.

PRE-AWARD SUPPORT	POST-AWARD SUPPORT
Assist faculty in preparation, review, and submission of grant proposals Develop and prepare detailed budgets, budget justifications, personnel documents, and other non-science proposal documents Liaison between SPA and grant agency/sponsor Complete internal proposal records in the Grants Portal	Provide monthly balance reports (recons) on Franklin sponsored funds Assist with rebudgeting requests, pending awards, no-cost extensions, other modifications Compliance, including payroll corrections using sponsored funds Assist faculty with effort planning and annual/end of project payroll certifications Manage sub-awards/contracts Over-the-cap, Cost share Research buyouts

PRE-AWARD SUPPORT

POST-AWARD SUPPORT

Assist faculty in preparation, review, and submission of grant proposals
Develop and prepare detailed budgets, budget justifications, personnel documents, and other non-science proposal documents
Liaison between SPA and grant agency/sponsor
Complete internal proposal records in the Grants Portal

Provide monthly balance reports (recons) on Franklin sponsored funds
Assist with rebudgeting requests, pending awards, no-cost extensions, other modifications
Compliance, including payroll corrections using sponsored funds
Assist faculty with effort planning and annual/end of project payroll certifications
Manage sub-awards/contracts
Over-the-cap, Cost share
Research buyouts

FFM: Foundation Fund Management Team

FFM provides College-wide oversight and approvals for UGA Foundation funds.

FOUNDATION FUND MANAGEMENT
Partner with FAST for budget development and account reconciliations; Assist in identifying UGAF fund options Dean’s Office review/signature on Foundation forms (including pre‐approvals for employee‐only staff appreciation, team building or morale events) Fund/Cash transfers between Foundation funds Spending allocation and budget projections General questions related to Foundation fund

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